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  • Convert paper to digital: capture, process and distribute with ease

    Secure, seamless scanning that supports digital business processes

It's good to digitise documents. It's better to integrate them into your workflows.

Many organisations aim to go paperless (or at least paper light) to make life easier for their people and cut down on routine office tasks. But without the right technology, the process of digitising physical documents and routing them to the right destinations can increase the admin burden, instead of reducing it.

Even if done efficiently, digitising your files is only half the story. To gain real business benefit, you need to integrate them into your business processes to support digital transformation and workflow automation.

Intelligent digitisation, simplified workflow integration

If you use Konica Minolta bizhub MFPs, you can add smart apps and software to your devices that make scanning and digitisation a breeze, and automate integration of digital files into your processes. Our apps and software can:

  • Recognise document types (or read barcodes) to automatically route digitised documents to the right destination — such as an individual, a team, a system or application
  • Name digital documents according to their content — for example, file names for invoices can be automatically assigned based on the name of the invoice issuer and the invoice number
  • Automatically apply metadata to save time
  • Extract data using optical character recognition (OCR) technology to create editable files
  • Convert hard-copy documents to a range of digital formats, including Word, Excel, PDF, JPEG and XML — allowing further data manipulation in other apps and systems
  • Require a user login for secure document capture
  • Allow after-hours scheduling of batch jobs to leave bandwidth free during the working day

Our apps can be operated from the bizhub control panel; or can receive documents via a watch folder or from a device or other source, such as shared folders or cloud storage solutions.

Your benefits at a glance

Increase efficiency and productivity

Reduce your reliance on paper documents and streamline the document scanning process to give your people more time to focus on your core business.

Transform business processes

Automatically integrate scanned and digitised documents into your processes and workflows to accelerate your business.

Get more from your paper documents

Scan printed documents into editable digital formats so you can work with their content in other apps and systems.

 

Further reading

Transform everyday business processes 
with intelligent OCR software
Transform everyday business processes with intelligent OCR software
Make work more flexible and efficient. Transform and automate everyday business processes with intelligent scanning and OCR software.