THE INTELLIGENT WAY OF MANAGING DOCUMENTS

Due to its core business, FRIGO STAHL has to deal with a multitude of information on a daily basis. From quotation documents to invoices and service contracts between suppliers and partners, it is important that each file is assigned to the right project. But the number of documents was growing exponentially within the company and relevant information was difficult to find. The previous manual document process was inefficient and time-consuming. Thus, a new way to handle and manage documents was essential and FRIGO STAHL was looking for an intelligent information management system. The goal was to have documents on responsible persons and suppliers stored in electronic folders that could be easily accessed.

The new solution, based on M-Files’ intelligent information management, has been implemented to centralise all documents in a single and secure repository. All project-related documents can be archived and retrieved instantly without users having to know the exact location of each document. This new smart way of managing documents helped the company to speed up the management of projects, as users no longer waste valuable time searching for the right document. The solution also helped FRIGO STAHL comply with various regulations and industry standards by making all documentation easy to track and audit. Finally, the M-Files solution offered seamless integration with the company’s ERP system that provides information flow and updates on ongoing projects.

Overall, the new solution has helped FRIGO STAHL become a faster and more agile organisation in terms of processes, with immense growth potential. The next steps are to implement this solution in more departments.